The "Link Accommodation" feature helps you manage and update accommodation pricing within your system, offering flexibility for different sourcing methods. It allows your contract and product team to link your accommodation offerings with rates from various wholesalers or retailers, or even manage static rates directly.

Here's a breakdown:

Two Contract Types:

• Static Contracts:
  
  

  • Uploaded Rates: Your contract and product team uploads static rates obtained from wholesalers, or directly negotiated with hotels. These rates are fixed at the time of upload periodically and don't change dynamically.

  • Hotel Contract Module: These static rates are managed within the dedicated "Hotel Contract" module, providing a centralized location for storing and accessing accommodation pricing.

• Non-Contracted Accommodation:
  
  

  • Retail Rates: For accommodations without pre-negotiated contracts, you can link to retail rates available through requested rates or other public sources.

Using Linked Accommodation:

Once accommodation options are linked, they become available for:

• Quoting: Generate quotes for products, packages, or bookings that include accommodations, using the linked rates.

• Pricing Products and Packages: Include accommodation costs in your product and package pricing.

• Booking Management: Accurately track and manage accommodation costs within your bookings.

Filtering for Efficiency:

The system offers filters to simplify the process of linking and managing accommodation:

• Location: Filter accommodation options based on the city, region, or specific property location.

• Accommodation Name: Search for specific hotels or properties using keywords or property names.

• Suppliers: Filter options based on the wholesaler, retailer, or hotel providing the rate.

• Periods: Filter options based on travel dates or validity periods to ensure you use rates relevant to the booking timeframe.

Benefits:

• Centralized Accommodation Management: Provides a centralized system for managing accommodation rates from various sources.

• Accurate Quoting: Allows for accurate quotes with up-to-date accommodation pricing (at the time of upload or linking).

• Efficiency: Streamlines the process of including accommodation in your pricing.

• Flexibility: Accommodates different accommodation pricing sources and contract types.

Important Considerations:

• Manual Updates for Static Rates: Regularly update static rates to reflect market changes.

• Rate Fluctuations for Non-Contracted Accommodation: Be aware that actual retail rates might differ from the linked static rates.

By effectively utilizing the "Link Accommodation" feature, its filtering capabilities, and the "Hotel Contract" module, you can efficiently manage accommodation pricing, ensure accuracy, and provide your clients with clear and reliable quotes.