TOUR CHAIN MANUAL GUIDE - Booking Code and Version

BOOKING CODE AND VERSION

Your organization employs an automated system to generate unique booking codes for each reservation. This system is designed to create codes that reflect key details of the booking, ensuring efficient tracking and management.

The automated generation process adheres to your organization's specific structural requirements. These requirements might include, but are not limited to, the following conditions:

Location: The destination or venue associated with the booking. For example: Hanoi (HAN)
Duration: The length of the booking (e.g., number of days, hours). For example: Full day (FD)
Agency: The travel agency or booking provider involved. For example: Tour Chain (TC)
Other relevant factors: Depending on your organization's setup, other variables might be included.

Important User Action:

Before clicking the 'Generate Booking Code' button, you may have the opportunity to input or select values for these conditions. This allows the system to generate a booking code that accurately reflects the specific details of your reservation. Please carefully review and complete any required fields related to location, duration, agency, user code, or any other relevant information.

By providing accurate information, you ensure that the generated booking code is both unique and informative, facilitating seamless booking management. If you are unsure about any of the conditions or how to input them, please consult your system administrator or refer to your organization's booking guidelines.

Tour Chain Booking Flow

1. INFORMATION

Primary Task: Define high-level booking parameters and client details.

Key Actions: Enter the booking code, booking name, agency/market source, travel period, booking type (e.g., Leisure/Package), lead passenger info, and select the target selling currency.

2. PAX BREAK

Primary Task: Establish group size ranges and passenger tier structures.

Key Actions: Configure passenger count buckets (e.g., 1-1, 2-2, 3-6,...25-40) and define rooming/occupancy setups so cost and price breakdowns scale accurately across different group sizes. It is strongly recommended to link all group sizes at this stage so that complete rate variations can be accurately passed to and managed within Pax Management based on the exact number of passengers.

3. BUY PRICE

Primary Task: Build the itinerary cost structure by adding supplier's net rates.

Key Actions: Link specific itinerary services, hotels, flights, meals, guides, and miscellaneous fees (e.g., bank fees, water, gifts). System automatically aggregates supplier costs into the total Buy Price (Net Cost).

4. SELL PRICE

Primary Task: Apply markups and margins to establish commercial pricing using either a Markup Direct setup or predefined Markup Schemes.

Key Actions: Set percentage or fixed markups across services/modules, evaluate overall profit margins, and lock in the final Sell Price (Gross Quote) before distributing rates to the Pax Management Tab

5. PAX MANAGEMENT (Key Step of a Booking)

Primary Task: Assign specific traveler identities and passenger policies.

Key Actions: Map individual passengers to roles (Adults, Children, Tour Leaders), apply child discounts or Tour Leader exemptions, and verify final per-person rate adjustments.

6. DESCRIPTION

Primary Task: Apply designated templates to complete and format client-facing itinerary details, logistical notes, and presentation content.

Key Actions: Review and edit service descriptions, logistical notes, day-by-day inclusions/exclusions, and finalize the descriptive text generated on client proposals and itinerary links.